Humanitarian OSM Team/Board/Board Meeting Minutes/27 June 2022
HOT Board Meeting 27 June 2022, 13:00 UTC
Attending
Kate Chapman, Rebecca Firth, Kuo-Yu “slayer” Chuang, Shoaib Burq, Nate Smith, Tyler Radford, Courtney Clark, Getrude (Trudy Hope) Namitala.
Excused
NA
Absent
NA
Observing
Angela Teyvi, Maliha Mohiuddin, Mary Marcellinus, Anni Rosalen, Carrol Chan, Uchechi Anaduaka , Laxmi Goparaju, Ark Arjun, Stellamaris Wavamunno Nakacwa, Chomba Chishala, Kennedy Jomokela, Amos Katompa, Muluba Bienvenu.
Chair
Kate Chapman
Minutes
Inna Nogeste
Chair welcomes Member Observers
Chair welcomed the Member Observers and reminded them of the meeting protocol which is explained in the Open HOT Board Meetings - HOT Voting Membership guide.
Call to order
Meeting called to order at 13:03 UTC by Chair Kate Chapman.
Quorum
Yes
Approval of Previous Minutes
Approval of the May 2022 HOT Board Meeting minutes.
Motion by Nate: Approve the May 2022 HOT Board Meeting minutes. Motion approved.
Previous Action Items
- Board meeting schedule: Board members are to contact Kate with their feedback about fewer but longer Board meetings (Kate) - Done
- Board meeting schedule: Board to plan SMT presentations and their questions in advance (Kate) - WIP
- Operations update: Include a more human impact story and some highlights starting from the next report (Kate) - WIP
- Operations update: Include updates about the 5 new impact areas at Board Meetings (Kate) - Done
- HOT Board Screen-to-screen meeting: follow up with Board members on actions from the February 2022 screen-to-screen meeting (Kate) - Done
- HOT Board Screen-to-screen meeting: ask Allen Gunn about his availability in June/July 2022 (Kate) - Done.
Circular resolutions approved since previous meeting
None to report.
Contracts approved since previous meeting
- 01 June 2022; Staff contract; Razmee Appadu, Global People Operations Associate
- 01 June 2022; Staff contract; Kimberley Gadwah, Director, Philanthropy and External Relations
- 01 June 2022; Staff contract; Synne Olsen, Open Innovation Facilitator
- 04 June 2022; Statement of intent between HOT and Quintana Roo Autonomous University, Mexico.
Agenda
Operations Update
Presenting: Tyler
Tyler thanked all the Voting Members who attended the meeting.
Tyler provided the following highlights from HOT’s regions:
- Open Mapping Hub Asia-Pacific: The She Leads She Inspires program is coming to an end. Participants have been asked to submit proposals for projects or ideas arising from the program. Forty have been received to date of which approximately 30 will be supported through different mechanisms over the next 3 months.
- Open Mapping Hub Eastern & Southern Africa (ESA): Eight projects in 5 countries have been kickstarted through grants. More information is available on the ESA's website here.
- ESA and Open Mapping Hub West & Northern Africa: HOT has a partnership with Microsoft called “Satellite imagery for social good”. One of the projects is a concept of releasing open building footprints for many more countries in Africa, working specifically with data for Kenya and Nigeria. So far 1 million buildings and 3000 place names have been added in Kenya. The program is looking at how to solve challenges and improve datasets in OSM together with local governments. The project in Nigeria is working in 4 cities across 4 states and has imported 1 million buildings. Discussions are ongoing with 24 different partners and stakeholders on how to make data useful for the challenges that they are facing.
Tyler hopes to share impact stories in upcoming Board Meetings.
Audacious Project’s Year 2 ends on 30 June 2022, Year 3 starts on 1 July 2022. There will be a more formal report at the July HOT Board Meeting.
Vision and Values - Executive Summary
Presenting: Rebecca
Rebecca’s slide presentation is here.
There are different parts of HOT’s strategy. Today’s presentation was about HOT’s Vision and Values. It was launched by email at the beginning of June and has been led by the Board’s Strategy Committee and HOT’s Strategy and Implementation Team. There was a lot of membership engagement with nearly 65 members from 50 countries. An analysis and high level information of the process was presented.
The Board thanked Rebecca for her and Sara’s work with the Strategy Committee. They thought that this is a powerful piece of work.
There was a suggestion that the wording be changed in the inclusivity section from “for” to “with” so it reflects how HOT operates and has operated in the past.
In-person meeting - before/after SOTM 2022
Presenting: Kate
Board members discussed their availability to attend an in-person Board Meeting around the time of the SOTM 2022 conference. HOT can support travel and hotel expenses for the in-person Board Meeting days. However, if Board Members are also attending the SOTM 2022 conference then expenses will not be covered.
Screen-to-screen meeting update
Presenting: Kate
The Board is having its screen-to-screen meeting on 7 July and all Board members are available to attend.
Tyler, Kate and Allen Gunn have been working on an agenda.
No preparation from the other Board members is required unless specifically requested to do so. Board members were asked to contact Kate if they have any questions.
Executive Committee update
Presenting: Kate
The Executive Committee planned today’s Board Meeting at its June meeting.
Risk Management Committee update
Presenting: Shoaib
There was no update since the last Board Meeting. Shoaib will follow up with Liz about the Request for Proposal for the Risk Management Consultant.
Strategy Committee update
Presenting: Nate
The committee has been working on HOT’s Vision and Values and its socialization. The next meeting will discuss the major questions requiring membership going forward.
Finance Committee update
Presenting: Nate
The committee looked at HOT’s financials. The Year 3 budget will be presented at the next Board Meeting on 25 July and the Board is expected to approve the budget at the meeting.
An investment account is being opened with Bank of America.
A new auditing firm has been selected through an RFP process.
Other business
Presenting: Kate
MOU with OSMF
Tyler provided an update on the MOU with OSMF. HOT has been working with an open source Intellectual Property attorney who has prepared a draft of a potential license agreement. HOT has shared the draft with the OSMF Board Chair for their review.
Questions from Voting Members
Presenting: Kate
No questions were raised by Voting Members.
Tabled topics
The following are not reflected in the notes because there has been no action since the last Board meeting or there was insufficient time to discuss the topic at a Board meeting.
- Role of local boards
- Strategic plan 2022-2025
New Action Items
- Create a Doodle Poll for the in-person meeting in Firenze, Italy (Kate) - Done.
Adjournment
Chair Kate Chapman declared the meeting adjourned at 13:35 UTC.
Next board meeting
Monday 25 July 2022 @ 13:00 UTC.
Minutes approved
These Board Meeting Minutes were approved by the Board on 25 July 2022.