Humanitarian OSM Team/Working groups/Activation/meeting 2015-07-21

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Activation WG Meeting Tuesday, July 21, 2015 - 14:00 UTC

Participants - IRC handle (lines said)

russdeffner (82), Tyler_Radford (26), mataharimhairi (14), enock4seth (7), robert_banick (6), danbjoseph (3), dodobas (3)

Links mentioned in meeting

Meeting Summary

  1. Review Last Meeting Summary (russdeffner, 14:04:37)
    1. http://wiki.openstreetmap.org/wiki/Humanitarian_OSM_Team/Working_groups/Activation/meeting_2015-07-14 (russdeffner, 14:05:06)
    2. Unfinished business and results of Action from last meeting are addressed during our regular agenda item 1: Review Last Week (russdeffner, 14:16:49)
  2. Any Pressing Activation Needs (russdeffner, 14:21:23)
    1. IDEA: Explore transitioning Ebola Activation to a local community project (russdeffner, 14:32:57)
    2. VOTE: Voted on "Do you agree to Conclude the Vanuatu/Cyclone Pam Activation?" Results are, Yes: 4 (russdeffner, 14:44:58)
    3. AGREED: to conclude the Vanuatu Activation (russdeffner, 14:45:14)
    4. ACTION: Russell to follow-up with email to AWG regarding conclusion of Vanuatu Activation (russdeffner, 14:58:43)
    5. ACTION: Tyler and Enock to continue discussion for Ebola Activation and possible transition from Activation to local community or other project (russdeffner, 15:00:14)
  3. Any Other Business (russdeffner, 15:00:41)
    1. Just noting that the Activation Protocol is now in print-edit (russdeffner, 15:01:19)

IRC Log

14:03:59 <russdeffner> #startmeeting Activation Working Group 21 July
14:03:59 <hot_meetbot`> Meeting started Tue Jul 21 14:03:59 2015 UTC and is due to finish in 60 minutes. The chair is russdeffner. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:03:59 <hot_meetbot`> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
14:03:59 <hot_meetbot`> The meeting name has been set to 'activation_working_group_21_july'
14:04:37 <russdeffner> #topic Review Last Meeting Summary
14:04:55 <russdeffner> are there any questions, desire for edit, follow-up, etc. from last time?
14:05:06 <russdeffner> http://wiki.openstreetmap.org/wiki/Humanitarian_OSM_Team/Working_groups/Activation/meeting_2015-07-14
14:05:29 <mataharimhairi> hello everyone :)
14:06:02 <russdeffner> hi Mhairi and Tyler, we are just going over last meeting summary
14:06:17 <Tyler_Radford> thanks will take a look
14:06:26 <russdeffner> I know Tyler did send a message regarding item 5
14:07:34 <russdeffner> And there is some Board level discussion happening around WGs in general, so item 8 is 'on their radar'
14:09:11 <russdeffner> anything else regarding last week?
14:10:39 <Tyler_Radford> there was a followup needed on whether to de-activate Ebola and Vanuatu
14:10:54 <Tyler_Radford> as part of the Tasking Manager discussion
14:11:38 <russdeffner> yes, I think Blake had added that, but was not able to attend
14:11:58 <Tyler_Radford> I reached out to activation leads and suggested we close down both, and please get in contact with me if any concerns
14:12:09 <russdeffner> so it was 'tabled', I think we should add that to today's agenda if you want to present it Tyler?
14:12:24 <Tyler_Radford> Sure we can discuss today
14:12:51 <russdeffner> ok, maybe it just fits in our 'regular agenda item - any pressing needs, etc.'
14:13:19 <russdeffner> so let me 'close' agenda item 1 with a 'any objection' to last week's summary?
14:14:13 <mataharimhairi> no objection
14:14:15 <Tyler_Radford> No objection - maybe a suggestion - Could we "pull over" the followup items from each previous meeting into the current meeting agenda
14:14:16 <mataharimhairi> just a question
14:14:16 <russdeffner> ok, moving on
14:14:37 <mataharimhairi> how are followup items generally addressed?
14:14:38 <russdeffner> @ Tyler, sure
14:14:55 <russdeffner> 'generally'? :)
14:15:13 <russdeffner> @Mhairi - for this group, I usually just make # info points
14:15:24 <Tyler_Radford> Yes - so that we don't lose track of followups and make it the first order of business in each meeting to check last week's to-do items
14:15:25 <russdeffner> during item 1/review last week
14:15:34 <mataharimhairi> well i guess when they require input from outside the activation wg meetings
14:16:30 <mataharimhairi> specifically speaking - altering the frequency of the activation wg meeting
14:16:49 <russdeffner> #info Unfinished business and results of Action from last meeting are addressed during our regular agenda item 1: Review Last Week
14:16:50 <mataharimhairi> and use of google docs for minutes I believe
14:17:26 <russdeffner> basically, no one that I know of actually started the discussion on the list
14:17:54 <russdeffner> in general, co-leads aren't the 'do all the business' people, just facilitate the meetings, etc
14:19:19 <mataharimhairi> ahhhh, so it really just depends on who wants to take ownership of an item
14:19:24 <russdeffner> anyway, any last comments before moving to item 2?
14:19:49 <mataharimhairi> perhaps when something is brought up we should ask for a nomination to followup on it
14:20:13 <enock4seth> no comment @russ
14:20:30 <russdeffner> basically whoever makes the motion is by default the 'owner'
14:20:56 <russdeffner> and if they don't have time to actually do, then they should phrase it as a request for volunteer(s)
14:21:00 <mataharimhairi> okay :)
14:21:23 <russdeffner> #topic Any Pressing Activation Needs
14:21:54 <russdeffner> so, it looks like this is the only agenda item for today, so who wants to 'take it away'
14:24:45 <Tyler_Radford> Suggestion that we close out Vanuatu and Ebola activations
14:25:17 <Tyler_Radford> Vanuatu projects have been 99-100% completed
14:25:39 <Tyler_Radford> Ebola cases down to 30 a week across all countries http://apps.who.int/ebola/ebola-situation-reports
14:25:56 <Tyler_Radford> We don't have anyone actively coordinating at this point
14:26:00 <russdeffner> Do we know if there is a local OSM community in Vanuatu?
14:28:32 <Tyler_Radford> Not to my knowledge russdeffner. Anyone else? No mailing list or emails on the HOT list that I can see http://wiki.openstreetmap.org/wiki/Mailing_lists
14:29:58 <russdeffner> Yes, thought not but it would be great to try and 'pass-off' the projects to local community and see how that might work in practice
14:31:31 <russdeffner> I know we have more of a community in West Africa, so maybe we could try it with the Ebola stuff?
14:31:36 <Tyler_Radford> For Ebola in West Africa that could be an interesting idea with some potentila
14:31:51 <Tyler_Radford> yes
14:32:57 <russdeffner> #idea Explore transitioning Ebola Activation to a local community project
14:33:55 <russdeffner> enock4seth - is that something you would be interested in assisting with?
14:35:21 <russdeffner> maybe Tyler, what do you think about having the AWG 'agree' to concluding the Vanuatu Activation?
14:35:36 <russdeffner> since there is no activation lead?
14:35:50 <Tyler_Radford> Hi enock4seth - definitely could use assistance in working with locals who are interested. You are in Ghana, right?
14:36:05 <Tyler_Radford> russdeffner yes I would like to suggest that
14:36:14 <enock4seth> Yes Tyler
14:36:17 <Tyler_Radford> What other steps do you recommend - updating the wiki - what else
14:36:33 <russdeffner> doing an AAR?
14:37:01 <russdeffner> i.e. putting Phase 3 into practice?
14:37:49 <Tyler_Radford> russdeffner I agree, let's get these as action items
14:38:05 <russdeffner> ok, so just to clarify first...
14:38:19 <russdeffner> should we 'vote' on closing Vanuatu?
14:38:35 <russdeffner> I haven't used the meet bot voting system yet; kind of interested
14:38:58 <Tyler_Radford> OK
14:39:02 <russdeffner> or we can do the 'stand-by' - "any objections to closing"
14:39:14 <enock4seth> We should vote then.
14:39:23 <russdeffner> let's just see what happens here, just a second
14:39:26 <russdeffner> #commands
14:39:26 <hot_meetbot`> Available commands: #accept #accepted #action #agree #agreed #chair #commands #endmeeting #endvote #halp #help #idea #info #link #lurk #meetingname #meetingtopic #nick #reject #rejected #restrictlogs #save #showvote #startmeeting #startvote #topic #unchair #undo #unlurk #vote
14:39:49 <robert_banick> sorry I'm late all. Firewall problems at work...
14:40:07 <Tyler_Radford> hi robert_banick
14:40:10 <russdeffner> so, it looks like when I open the vote, then you all will need to type "# vote" without the space followed by yes or no
14:40:28 <russdeffner> so the question to the assembly is...
14:41:02 <russdeffner> "Do you agree to Conclude the Vanuatu/Cyclone Pam Activation?"
14:41:05 <russdeffner> #startvote
14:41:05 <hot_meetbot`> Unable to parse vote topic and options.
14:41:12 <russdeffner> :)
14:41:34 <russdeffner> #startvote Conclude Vanuatu Activation
14:41:34 <hot_meetbot`> Unable to parse vote topic and options.
14:41:36 <robert_banick> #vote yes
14:41:39 <russdeffner> hmm...
14:42:16 <enock4seth> russdeffner meetbot :)
14:42:52 <danbjoseph> #startvote Do you agree to Conclude the Vanuatu/Cyclone Pam Activation? Yes, No, Abstain
14:42:52 <hot_meetbot`> Only the meeting chair may start a vote.
14:43:06 <russdeffner> thanks dan
14:43:16 <russdeffner> #startvote Do you agree to Conclude the Vanuatu/Cyclone Pam Activation? Yes, No, Abstain
14:43:16 <hot_meetbot`> Begin voting on: Do you agree to Conclude the Vanuatu/Cyclone Pam Activation? Valid vote options are Yes, No, Abstain.
14:43:16 <hot_meetbot`> Vote using '#vote OPTION'. Only your last vote counts.
14:43:21 <russdeffner> aha
14:43:29 <danbjoseph> #vote Yes
14:43:31 <mataharimhairi> #vote yes
14:43:38 <enock4seth> #vote Yes
14:43:43 <mataharimhairi> #vote Yes
14:43:48 <Tyler_Radford> #vote Yes
14:43:58 <danbjoseph> http://docs.openstack.org/infra/system-config/irc.html
14:44:03 <russdeffner> #showvote
14:44:03 <hot_meetbot`> Yes (4): enock4seth, mataharimhairi, danbjoseph, Tyler_Radford
14:44:04 <dodobas> #vote does this really works ? :)
14:44:04 <hot_meetbot`> dodobas: does this really works ? :) is not a valid option. Valid options are Yes, No, Abstain.
14:44:14 <russdeffner> :)
14:44:22 <dodobas> had to try it :)
14:44:25 <dodobas> carry on  :)
14:44:26 <mataharimhairi> haha
14:44:37 <mataharimhairi> great meeting system
14:44:43 <russdeffner> ok, last call
14:44:58 <russdeffner> #endvote
14:44:58 <hot_meetbot`> Voted on "Do you agree to Conclude the Vanuatu/Cyclone Pam Activation?" Results are
14:44:58 <hot_meetbot`> Yes (4): enock4seth, mataharimhairi, danbjoseph, Tyler_Radford
14:45:14 <russdeffner> #agreed to conclude the Vanuatu Activation
14:45:32 <russdeffner> anyone want to volunteer to work through phase 3 for this?
14:46:00 <russdeffner> basically take over as 'activation lead' and do the 'formal conclusion' part
14:47:03 <robert_banick> Russ, what does that entail?
14:47:23 <russdeffner> basically these steps...
14:47:50 <russdeffner> https://drive.google.com/open?id=0B7c4zI5e3AuhYVZaNkN6ZDlHRG8
14:48:20 <russdeffner> and it looks like the text doesn't show up unless your viewing with draw.io :)
14:49:23 <russdeffner> so, how about page 11 of https://drive.google.com/open?id=1qefHRE3_wUyG3lMSb7NlkSDtPuQeaQXsflkxt3E3xSA
14:49:24 <enock4seth> GDoc not accessible. @Russ
14:50:36 <robert_banick> I was able to use the first link
14:51:05 <russdeffner> ok, either way basically just quickly run through phase 3 and call it done
14:51:34 <russdeffner> it would be nice if someone could make a bit better effort to find locals, but we know there isn't a mailing list, etc
14:52:18 <russdeffner> so it's more about 'archiving' the projects, updated the wiki and other communication, etc.
14:53:31 <russdeffner> if no takers here, we should email the list, etc.
14:53:35 <Tyler_Radford> russdeffner as a side note, might be good to have the above sentence/bullet points in the doc - to specifically call out the wiki part and projects part
14:54:47 <russdeffner> in the meantime, is there agreement for Tyler and Enock to work on transitioning Ebola to local community?
14:55:08 <russdeffner> @Tyler - will look
14:57:18 <enock4seth> Agreed myself.
14:57:47 <russdeffner> Tyler, sound good to you or do you need more assistance?
14:58:43 <russdeffner> #Action Russell to follow-up with email to AWG regarding conclusion of Vanuatu Activation
14:58:54 <Tyler_Radford> OK - We should continue mapping in West Africa, just not at the level of a formal HO
14:58:58 <russdeffner> sorry to jump back and forth
14:59:02 <Tyler_Radford> (continued) HOT activation
14:59:44 <Tyler_Radford> enock4seth- Please be in contact and we can discuss any ideas you have for helping locally
15:00:14 <russdeffner> #Action Tyler and Enock to continue discussion for Ebola Activation and possible transition from Activation to local community or other project
15:00:30 <Tyler_Radford> Need to head to next meeting, thank you all
15:00:41 <russdeffner> #topic Any Other Business
15:00:45 <russdeffner> thank Tyler
15:01:19 <russdeffner> #info Just noting that the Activation Protocol is now in print-edit
15:02:05 <russdeffner> you can still view the content at the link shared earlier, but Katja is working 'offline', so any changes/corrections need to go to both me and her
15:02:43 <russdeffner> i.e please send any suggestions/corrections to me, so I know things have changed but you can cc Katja directly as she'll be doing the changes from here
15:03:50 <russdeffner> Next is building the training component and I'll be working more closely with the Training WG but will need some 'content experts' from here
15:04:21 <robert_banick> hey Russ, did you all ever find a way to produce the graphics we thought were necessary? 15:04:28 <russdeffner> any other business?
15:04:45 <russdeffner> @Robert - yep, you're gonna love the new look
15:05:13 <robert_banick> wooo
15:05:16 <russdeffner> Tyler and Mhairi are doing a 'final proof read' then I hope we can share with everyone soon
15:06:08 <russdeffner> going twice on 'any other business' for the Activation Working Group
15:07:13 <russdeffner> #endmeeting

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