Humanitarian OSM Team/Meetings/TrainingWG/19 January 2015

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#hot: Training Working Group Meeting, Monday Jan. 19 2015

Meeting started at 15:01:25 UTC.

Meeting ended at 16:37:04 UTC.

Agenda Document with Additional Notes

People present (lines said)

  • BlakeGirardot (85)
  • russdeffner (40)
  • RAytoun (6)
  • maijin (3)
  • MeetBot-Blake (3)
  • althio- (1)

Meeting summary

  • Moodle Development and Testing
Simple, fun, just for example Blake made HOT: The Missing Manual
We discussed hackpad can let documents get "lost"
Many hackpad documents are great, but still in "draft" status
IDEA: Starting bringing inactive, but valuable hackpad docs to the right WG and get some finalization on them and move them to a more visible place
IDEA: Start with the Mission Statement and Principals
The Mission Statement is official already, the Principals are not
Draft of the Principals should go before the Membership for approval
IDEA: Add a section on learning like LearnOSM and TeachOSM to the the for fun course.
  • Adjustment of meeting time
Emir is going to be unable to attend at the current meeting time
AGREED: We will poll the WG and see if one meeting can be adjusted to better coincide with Emir's and other members's schedules
Meeting time change could be a one time adjustment or a permanent adjustment.
ACTION: Create Doodle poll based on Emir's avails to find a different meeting day/time for one meeting a month and if that would help attendence.
  • LearnOSM updates
Updates to German, Spanish translations are in
Updates and improvements to navigation are coming in
We have the code ready to get more web traffic stats via the HOT piwik server
althio brought up the need for a workflow to track changes needed across the languages and suggested the outline of one via the hackpad agenda for this meeting
Blake wondered about feedback from the primary "githubbers" on how their workflow is going, althio added some to agenda document
  • Agenda Items for Next Meeting
Remote mapathons for mappers and coordinators
Finalize meeting time change
Feedback from githubbers
Red Cross UK Mapathon materials

Links Used in Meeting


IRC Log

(times GMT +01:00)
Jan 19 16:02:32 BlakeGirardot: Hi
Jan 19 16:03:04 russdeffner: Hello
Jan 19 16:03:04 BlakeGirardot: Claire will try and join as soon as she is able
Jan 19 16:03:35 BlakeGirardot: I am making an agenda unless there alaready is one somewhere.
Jan 19 16:04:38 BlakeGirardot: Agenda for the meeting, please add to it if you have anything: https://hackpad.com/Training-WG-Meeting-Monday-Jan-19-2015-3ndG4U1NL5o
Jan 19 16:05:25 BlakeGirardot: Shall we hang out for a few more minutes russ and see if anyone else joins?
Jan 19 16:08:32 russdeffner: sure, I don't have anything 'new'
Jan 19 16:08:50 BlakeGirardot: Me either really.
Jan 19 16:11:35 BlakeGirardot: Hey Russ, did you happen to see that light hearted course I made in moodle? HOT: The Missing Manual
Jan 19 16:12:02 russdeffner: I just did - nice :)
Jan 19 16:13:29 BlakeGirardot: Can you think of any illuminating document that I didn't include? I have one more topic, a link to the Activation wiki page
Jan 19 16:15:00 russdeffner: I'll let you know if I do, but looks like the most important are there
Jan 19 16:15:48 BlakeGirardot: Ok, cool.
Jan 19 16:16:16 BlakeGirardot: Just kind of a prototype testing sort of a thing, but something like that would be cool I think.
Jan 19 16:16:41 BlakeGirardot: All the documents that when I read them I think: "Gee, I wish I had read this earlier :) "
Jan 19 16:17:26 BlakeGirardot: And I was looking at ways to use existing materials in a "course" to see if that is acceptable or not.
Jan 19 16:18:10 russdeffner: it's a great idea, I think most of that is relatively well organized on the wiki-page, but there's a lot of 'extra' stuff, so organizing it in a course is a good idea
Jan 19 16:18:36 russdeffner: there could even be a 'general knowledge' badge or something
Jan 19 16:18:56 BlakeGirardot: Ya, something simple and fun
Jan 19 16:19:22 BlakeGirardot: maybe a 1 field "quiz" "What does HOT mean to you?" and then you get a "Friend of HOT" badge or something.
Jan 19 16:20:02 BlakeGirardot: I still need to go and look at what "real" moodle users do with moodle.
Jan 19 16:21:00 BlakeGirardot: To me it is mostly the Hackpad documents that get "lost" hackpad is pretty bad at organizing stuff. And we have a lot that are still in "draft" stage, 2 years later.
Jan 19 16:21:19 BlakeGirardot: Then the ones that are duplicated into an official position somewhere
Jan 19 16:21:32 BlakeGirardot: you wonder which is the "latest" or authoritative one.
Jan 19 16:22:16 russdeffner: exactly
Jan 19 16:22:44 russdeffner: now that we have more structured and regular working groups, that should improve
Jan 19 16:23:41 BlakeGirardot: Ya, maybe we could ressurect activity on some of the hackpad docs, 1 per meeting in the appropriate WG, get reviewed, final commented and decide where they can live as "official" and then point the hackpad doc to that new "official" location.
Jan 19 16:26:22 BlakeGirardot: Mission Statement would be my first candidate.
Jan 19 16:27:07 BlakeGirardot: Mission Statement and Principles https://hackpad.com/Mission-Statement-and-Principles-pOyhfqngvdQ
Jan 19 16:27:22 russdeffner: the mission statement is official, adopted years ago, but the principals have not
Jan 19 16:27:53 BlakeGirardot: I see. Well, the principals then, those are the part I like best anyway :)
Jan 19 16:29:07 BlakeGirardot: Does the board have to approve everything like that?
Jan 19 16:29:26 russdeffner: I think that would actually need a membership approval
Jan 19 16:29:47 BlakeGirardot: Good point
Jan 19 16:30:20 russdeffner: what we would probably do is get the draft onto an election ballot, which is how we did the Code of Conduct/Membership Code
Jan 19 16:31:22 BlakeGirardot: Is there any reason to move the finalization of the draft along soon to be available for the upcoming meeting?
Jan 19 16:33:07 russdeffner: yes, the in general idea to get something approved, but not sure it's high priority
Jan 19 16:34:00 BlakeGirardot: Is there a working agenda for the upcoming membership meeting?
Jan 19 16:34:05 russdeffner: because of our quorum issues this year, we still haven't been able to really see what our Annual Meeting 'should' look like
Jan 19 16:34:40 russdeffner: right now the agenda is: confirm ballot, any other business
Jan 19 16:34:56 BlakeGirardot: I see.
Jan 19 16:35:31 BlakeGirardot: Actually I don't, what is the "confirm ballot" part?
Jan 19 16:35:34 BlakeGirardot: :)
Jan 19 16:37:55 russdeffner: basically we just have to 'ratify' the results in a meeting
Jan 19 16:38:25 russdeffner: these being the election of the board, and anything else on a ballot
Jan 19 16:38:33 BlakeGirardot: Oh now I do see.
Jan 19 16:39:19 BlakeGirardot: So something like adopt/approve a statement of principals would go on the ballot?
Jan 19 16:39:50 russdeffner: yes
Jan 19 16:40:47 russdeffner: although we could also just bring the principles to vote at the meeting
Jan 19 16:41:12 BlakeGirardot: Ok, that drifted a little bit, I see althio commented on the moodle dev/testing, does anyone else have any comments on the moodle testing site?
Jan 19 16:41:22 russdeffner: we just do the ballot because it's easier to get more people participating
Jan 19 16:41:42 BlakeGirardot: Oh I like the ballot. Those go by email?
Jan 19 16:42:16 BlakeGirardot: Has anyone else dropped in for the Training WG meeting in the mean time? Please say hi :)
Jan 19 16:43:21 russdeffner: we used survey monkey for the last couple ballots, so yes via email
Jan 19 16:44:53 maijin: BlakeGirardot: kewl 835 99% done
Jan 19 16:44:58 maijin: don't know where the 1% is
Jan 19 16:45:22 BlakeGirardot: I think there is a little bug in the math that ends up with 99% instead of 100%
Jan 19 16:45:27 maijin: :)
Jan 19 16:45:35 BlakeGirardot: Nice work!
Jan 19 16:47:13 BlakeGirardot: Moving on to LearnOSM
Jan 19 16:47:14 russdeffner: I almost forgot, going to add item #4 which is to think/discuss changing at least one of our Training WG meetings to a later time...
Jan 19 16:47:41 russdeffner: I talked with Emir and wanted to have him discuss what the Indonesia team does for certifying their staff
Jan 19 16:48:04 BlakeGirardot: Oh that is a great idea considering we meet 2 times a month
Jan 19 16:48:10 russdeffner: but he will be in New Zeeland (mainly) while he goes to school and this is 4 am for him
Jan 19 16:48:46 BlakeGirardot: So I wonder what works better for him, later or earlier
Jan 19 16:50:34 BlakeGirardot: Does anyone have any feedback or comments on LearnOSM ? It looks to me like nice progress is being made, we have had updates to German and Spanish translations
Jan 19 16:50:48 BlakeGirardot: Improved navigation
Jan 19 16:50:48 russdeffner: I will follow up with him and see if we can stick with Monday, but a better time
Jan 19 16:50:59 BlakeGirardot: Ok, cool, thank you russ
Jan 19 16:51:23 BlakeGirardot: I am sure it should be no problem and maybe a good time for feedback from others about better times or days
Jan 19 16:51:45 BlakeGirardot: But with a priority for Emir, I miss his contributions
Jan 19 16:53:03 russdeffner: Yes, and I hope to make a 'long(er) term goal' for this group to collaborate with the Activation WG on a certification program for Coordinators
Jan 19 16:53:44 russdeffner: so brainstorming with Emir is a early stage goal in that
Jan 19 16:53:47 BlakeGirardot: That is a big job, certifying coordinators
Jan 19 16:54:03 BlakeGirardot: as cooridination is a big job when done well.
Jan 19 16:54:10 BlakeGirardot: But I am all for it
Jan 19 16:54:45 russdeffner: Yep, it's one of the things that comes up every so often, but being such a big deal, nothing has really moved on it
Jan 19 16:55:18 russdeffner: as you can see how slow just defining what an Activation is
Jan 19 16:55:32 russdeffner: that's been in the works for several years no
Jan 19 16:55:34 russdeffner: *now
Jan 19 16:56:30 BlakeGirardot: Ya, I have a good idea of most things involved, but no idea how to go about doing at least a few of them.
Jan 19 16:57:13 althio-: hi
Jan 19 16:57:20 BlakeGirardot: Hi althio-
Jan 19 16:58:13 russdeffner: yes, and typically our really good coordinators are busy coordinating, so it's difficult to get them to stop and help with documentation, building trainings, etc.
Jan 19 16:59:42 BlakeGirardot: Could we please get a coordinators email group? That would help new coordinators and experienced coordinators alike.
Jan 19 17:00:03 BlakeGirardot: I am going to put that on the Activations WG agenda
Jan 19 17:00:29 BlakeGirardot: but it tangentially affects us as well if we are interested in help get coordinators up to speed
Jan 19 17:00:35 russdeffner: I was going to say, I thought the AWG either had or is working on something of the sort
Jan 19 17:01:23 BlakeGirardot: it goes pretty fast, we ask kate (unbelievably) to just add one to the google apps instance we use.
Jan 19 17:02:30 BlakeGirardot: The slow part is all the... lets call it "discussion" ... about email traffic
Jan 19 17:02:37 russdeffner: and then I assume someone needs to become administer?
Jan 19 17:02:56 BlakeGirardot: Oh ya, that is probably true
Jan 19 17:03:09 BlakeGirardot: luckily we have a volunteer from the audience :)
Jan 19 17:03:14 * BlakeGirardot points at himself. Jan 19 17:03:17 russdeffner: I would hope Kate isn't setting them up and also having to add people
Jan 19 17:04:09 RAytoun: Hi all. Have just found my way here. Blake thought I had some valid points so have been looking around for the correct platforms to air them. My area of interest at the moment is to try and get the standard of HOT mapping up and have suggested a mapathon for JOSM and was going to suggest a Mapathon for Validators as well. Why not a remote session f
Jan 19 17:04:09 RAytoun: or Coordinators
Jan 19 17:04:17 BlakeGirardot: I don't know, i think Kristen handles the communicatins wg and someone else handles the training wg
Jan 19 17:04:21 BlakeGirardot: Claire probably
Jan 19 17:04:46 RAytoun russdeffner reidab rorym rorym_ rup3rt russss_ Jan 19 17:04:53 BlakeGirardot: Hi RAytoun! Welcome.
Jan 19 17:06:20 RAytoun russdeffner reidab rorym rorym_ rup3rt russss_ Jan 19 17:06:45 BlakeGirardot: RAytoun: How do you feel about putting your topic on the agenda? I can do it for you or you can do it, it would be good practice if you did it :)
Jan 19 17:07:04 BlakeGirardot: (After all we are the Training WG :)
Jan 19 17:07:26 BlakeGirardot: Just go to the bottom of this document and hit return: https://hackpad.com/Training-WG-Meeting-Monday-Jan-19-2015-3ndG4U1NL5o
Jan 19 17:07:45 BlakeGirardot: And type in something like Mappathons for mapping and activations
Jan 19 17:09:02 BlakeGirardot: And remote sessions work great, I have done several, both with individuals and groups.
Jan 19 17:11:04 russdeffner: I totally encourage more ways/activities to collaborate
Jan 19 17:11:08 RAytoun: Thanks for the help. Do not have much time today as have to leave soon. Will allocate more time for your next session so I do not have to leave you with it and run.
Jan 19 17:11:43 RAytoun: Can you add this to the next session
Jan 19 17:12:00 BlakeGirardot: I will add it as brought up to this meeting and make sure it is on the next
Jan 19 17:12:08 BlakeGirardot: Thank you so much for stopping in.
Jan 19 17:12:09 RAytoun: Thanks
Jan 19 17:12:48 RAytoun: Still finding my way around the labyrinth of OSM and HOT
Jan 19 17:13:41 BlakeGirardot: Yes, I understand what you mean RAytoun
Jan 19 17:17:07 BlakeGirardot: althio has connection issues so we just lost him, but he updated the agenda hackpad with his comments on this topic
Jan 19 17:17:24 BlakeGirardot: this topic being LearnOSM
Jan 19 17:18:27 russdeffner: I saw that, I think LearnOSM updates (and coordination with TeachOSM) should be fairly regular, so maybe connection will be better next time
Jan 19 17:19:24 BlakeGirardot: I feel like there has been good progress on LearnOSM, but we also need some feedback from nick and althio on how the workflow has been for them.
Jan 19 17:19:40 BlakeGirardot: they have been the primary "githubbers" aka "github helpers"
Jan 19 17:23:26 BlakeGirardot: Next time hopefully, I'll put it on the next agenda
Jan 19 17:25:30 BlakeGirardot: Anything else from anyone on the LearnOSM status update or other?
Jan 19 17:25:47 russdeffner: ok, I think that looks like a good start for next time, hopefully we'll get more of the key people to attend; will email training@hotosm.org with any suggested schedule change
Jan 19 17:27:33 BlakeGirardot: Yes, lets have the suggested schedule change either in place or ready to be agreed to by next meeting, that shouldn't be too hard. Start with Emir's avails and make a doodle poll
Jan 19 17:28:56 russdeffner: sounds good - I think it will just be a single meeting time change, so it will be 'next meeting will be 4 hours later than usual', or similar...
Jan 19 17:29:44 BlakeGirardot: russdeffner: Oh, well lets ask the group if maybe a permanent change would be good too, it might work out well to have 2 times a month, but at different times to make attendece easier
Jan 19 17:30:12 BlakeGirardot: But we can work that out on the email list.
Jan 19 17:30:22 BlakeGirardot: And if it is one time that is totally good too :)
Jan 19 17:30:31 russdeffner: yep, agree we should every once in a while see about changing the times/days/frequency so others can participate
Jan 19 17:32:12 BlakeGirardot: I'll take care of posting minutes and irc log for this meeting.
Jan 19 17:32:27 russdeffner: that's all from me, besides - thanks again BlakeGirardot
Jan 19 17:32:42 BlakeGirardot: Does anyone else have anything else or any other topic before we wrap?
Jan 19 17:33:05 BlakeGirardot: Thank you russ and everyone else who attended and lurked ;)
Jan 19 17:35:52 BlakeGirardot: Russ were you going to contact Emir and find out his preferred time?
Jan 19 17:36:59 BlakeGirardot: In the mean time thank you again to everyone

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